SAMPLE SBA LOAN FILE · HARBOR POINT PRECISION, LLC

Ike keeps SBA loan files moving.

Ike reads borrower, lender, and property documents for 7(a), 504, Express, and other SBA loans; builds the package; tracks open items; and calendarizes follow-up dates.

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harbor-point-precision / sba-loan-package4 OPEN ITEMS · NEXT FOLLOW-UP JUN 29
01 · DOCUMENTS RECEIVED
Borrower intake worksheet
SBA Form 1919 draft
Purchase agreement
Supplier brochure (not needed)
19 documents · ~3,100 pages
02 · ORGANIZED
Application forms2
Entity and ownership3
Financial statements8
Purchase or refinance3
Collateral and support2
Set aside · not needed1
03 · PACKAGE
1Application
2Lender credit memo
4Owner financials
6Business financials
8Purchase/refinance
9Collateral
10Other support
DRAFT · ATTORNEY REVIEW REQUIRED
02 / THE SBA BOTTLENECK STACK

Where SBA loan files slow down.

Staff time spent before judgment and approval can begin.

MANUAL WORK

A new SBA file can arrive with borrower forms, tax returns, lender letters, purchase agreements, appraisals, emails, and extra attachments. Staff spend hours figuring out what belongs in the package.

IKE HELPS BY

Ike groups documents by purpose, such as application forms, ownership, financial statements, collateral, eligibility, and lender support. Extra items, like a supplier brochure, are set aside with a short reason.

03 / PACKAGE ASSEMBLY

Build an SBA package people can review.

Ike gathers the forms and supporting documents for the borrower, lender, business, collateral, and use of proceeds. The package stays in draft until open items are answered.

SBA PACKAGE · 10 SECTIONS
01SBA application forms
02Lender credit memo
03Not requiredN/A
04Owner financial statements
05Eligibility and processing docs
06Business financial statements
07Affiliate financialsN/A
08Purchase or refinance docs
09Appraisal or valuation
10Other supporting docs
PREPARED
Application package checklist
Required SBA documents in one place
PREPARED
Form 1919 data draft
Key fields checked against source documents
PREPARED
Lender credit memo summary
DSCR 1.24 · projections need support
PREPARED
E-Tran worksheet
Loan amount, project costs, ownership, and jobs
PREPARED
Sources and uses
$2,150,000 · sources equal uses
PREPARED
Follow-up email
7 open questions ready for approval
Package waits for open items
The 4 open items are answered first, then the team can send or submit the package.
4 OPEN ITEMS
04 / SOURCE DOCUMENTS

Every key SBA field shows where it came from.

Review is faster when the source document is easy to find.

SBA APPLICATION — FIELD CHECK
04_operating_agreement_excerpt.txtPAGE 1
Maria Alvarez — 80 membership units (80.00%). Alan Jones — 20 membership units (20.00%). Effective 2026-02-15. The draft Form 1919 lists 75% / 25%, so the team needs to confirm the correct ownership before submission.
Source found
NEEDS REVIEW
05 / OPEN ITEMS CALENDAR

Open items stay tied to dates.

Ike tracks who owes each answer, when the information is expected, and when the team should follow up.

Follow-up draft — Harbor Point Precision, LLC
7 questions grouped by owner
APPROVAL BEFORE SEND
BORROWER
Updated personal financial statement for Alan Jones
The current statement is dated 2025-11-15 and may be too old for closing.
Citizenship or immigration verification for Alan Jones
Alan is a 20% owner and the file does not include verification yet.
Ownership confirmation
Confirm whether ownership is 80/20 so the SBA forms can be corrected.
LENDER
Final lender commitment terms
Confirm rate, maturity, lien position, and any special closing conditions.
Equity injection evidence
$225,000 borrower contribution needs bank statements or other proof.
Seller standby note terms
$75,000 seller note needs final standby or repayment terms.
THIRD PARTY
Environmental report
The real estate purchase file does not include the required environmental material.
More questions appear here as the closing team reviews the file.
Open-items calendar
Expected receipts and follow-up dates
NEXT FOLLOW-UP · JUN 29
WedJun 24
PFS due from Alan
Borrower
DUE
FriJun 26
Lender terms expected
Lender
WAITING
MonJun 29
Follow up on environmental report
Third party
FOLLOW UP
WedJul 01
Ownership answer to reviewer
Internal
REVIEW
FriJul 03
Package can move forward
Team
READY
TODAY
One borrower item due, one lender item expected this week.
NEXT SEND
Draft reminder is ready for approval if the report is not received by Monday.
06 / CAPACITY

The same team spends more time on judgment and less time chasing paperwork.

The goal is simple: fewer hours sorting documents, retyping numbers, and remembering who needs a reminder.

MANUAL FIRST PASSslows down at sorting & rework
Sort docs
Rework
IKE-PREPARED PACKAGEopen items tracked early
Sort
Review
Package
Close
SAME 6-PERSON TEAM · MORE SBA FILES
No new seats.→ fewer missed follow-ups
Less time sorting documents
Staff start from an organized SBA package, not a raw pile.
Fewer late surprises
Missing documents and unanswered questions show up before submission or closing pressure.
Attorney review stays focused
The review starts with the questions that actually need judgment.
More files, same team
Capacity comes from less sorting, less retyping, and calendarized follow-up.

Book a demo

Send one SBA file. See the open items calendar.

We will walk through how Ike organizes the documents, checks key numbers, shows missing items, calendarizes follow-up, and drafts reminders.